Privacy Statement.
Last updated: November 2025
How We Protect Your Privacy
At SETTL Law, we take your privacy seriously. This Privacy Statement explains how we collect, use, and protect information that identifies you as an individual—what we call "personal data."
We process personal data for clients, prospective clients, suppliers, business contacts, and website visitors. If you share personal data about others with us (such as your employees), you confirm that you have their permission to do so and that we may use it as described here.
Who We Collect Data From—and Why
1. Clients
Why we collect your data:
We need your personal data to provide legal services, manage our relationship with you, and comply with our legal and ethical obligations as lawyers.
What we collect:
Name and contact details — So we can communicate with you
Business information — Your role, employer, and relevant business context
Legal matter information — Details about the services we're providing and the substance of your case
Communication content — Emails, calls, meetings, and documents you share with us
Financial information — Invoices, payment details, bank account numbers, VAT numbers, time records
How we use it:
Providing legal services — We use your data to deliver the legal advice and representation you've hired us for. (Legal basis: Performing our contract with you)
Conflict checks — We're legally and ethically required to ensure we don't have a conflict of interest when representing you. (Legal basis: Legal obligation)
Invoicing and payments — We use your financial data to bill you, process payments, and (if necessary) collect unpaid fees. (Legal basis: Performing our contract with you)
Compliance obligations — We must verify client identity (KYC checks) and report suspicious transactions when required by law. This may include nationality, place of birth, or ID copies. (Legal basis: Legal obligation)
Marketing — We may invite you to webinars, send newsletters, or notify you about events. You can opt out anytime. (Legal basis: Legitimate interest in promoting our services)
2. Suppliers
Why we collect your data:
We need your information to work with you and pay you for services provided.
What we collect:
Name and contact details
Business information — Your role, company, website, services provided
Communication content — Emails and documents exchanged
Financial information — Bank details, VAT numbers, invoices
How we use it:
We use this data to manage our supplier relationships, obtain services, and make payments. (Legal basis: Performing our contract with you)
3. Third Parties
Who this includes:
Prospective clients, lawyers at other firms, opposing parties, employees of our clients, business partners, and other professional contacts.
What we collect:
Name and contact details
Information provided by our clients — Relevant to the legal matter
Publicly available information — As necessary for legal proceedings or services
Preferences — Marketing preferences, meeting requests
How we use it:
Providing legal services — We may need to contact or reference third parties as part of our work for clients. (Legal basis: Performing our contract with our client)
Professional networking — We process contact details of colleagues, local counsel, and business association members to maintain professional relationships. (Legal basis: Legitimate interest in professional networking)
Marketing — We may invite you to events or send newsletters. We'll obtain your consent before sending direct marketing. (Legal basis: Legitimate interest in promoting our services / Consent for direct marketing)
Other Reasons We Process Personal Data
Audits and compliance checks — We're legally required to allow audits by supervisory authorities, such as the President of the Local Bar. (Legal basis: Legal obligation)
Dispute resolution — We may use personal data to enforce our contracts, pursue legal remedies, or defend claims. (Legal basis: Legitimate interest in protecting our legal rights)
Responding to requests — When you contact us with questions or requests, we use your data to respond. If you exercise your data protection rights, we're legally required to respond. (Legal basis: Legitimate interest / Legal obligation)
Who We Share Your Data With
We only share personal data when necessary for the purposes described above. Recipients may include:
IT and infrastructure providers — Email services, invoicing software, cloud storage providers
Legal professionals and service providers — Other law firms, local counsel, translators, bailiffs, subject-matter experts, mediators
Parties involved in legal matters — Judges, opposing parties, mediators, insurers, auditors, advisory firms
Regulatory authorities — The President of the Local Bar, courts, tribunals, tax authorities, government agencies (when legally required)
Professional advisors — Accountants, lawyers, banks, financial institutions
Business transaction parties — In the event of a merger, sale, reorganization, or similar business transaction, your data may be transferred. You'll be notified in accordance with applicable law.
How We Protect Your Data
We use reasonable organizational, technical, and administrative measures to protect your personal data. However, no system is 100% secure. If you believe your data with us is no longer secure, please contact us immediately at info@settllaw.com.
Your Rights
Under the General Data Protection Regulation (GDPR), you have the following rights regarding your personal data:
Access — Request a copy of the personal data we hold about you
Correction — Ask us to correct or update inaccurate data
Restriction — Request that we limit how we use your data
Deletion — Ask us to delete your data (subject to legal and professional obligations)
Data portability — Request a copy of your data in a format you can transfer to another company
Objection — Object to our processing of your data
Withdraw consent — If we're processing your data based on consent, you can withdraw it (this won't affect processing that occurred before withdrawal)
Complaint — Lodge a complaint with your national data protection authority. Find your authority here.
To exercise your rights, contact us at info@settllaw.com. We'll respond within one month.
How Long We Keep Your Data
We retain your personal data only as long as necessary for the purposes described in this Privacy Statement—or as required by law.
Retention criteria:
Ongoing relationships — We keep your data while you're a client or supplier
Legal obligations — Certain laws and bar rules require us to retain client files and transaction records for specific periods
Legal position — We may retain data to protect our legal rights (e.g., statutes of limitations, litigation, regulatory investigations)
Third-Party Services
This Privacy Statement doesn't cover third-party websites or services we link to. We're not responsible for their privacy practices. Linking to a third-party site doesn't mean we endorse it.
Third-party payment services:
When you make online payments to us using services like Pay or Mollie, your data is collected by that third party—not by us. Their privacy policy applies, not ours. We have no control over how they collect, use, or disclose your data.
International Data Transfers
Your personal data may be stored or processed outside the European Economic Area (EEA). When this happens, we ensure it's protected by:
Adequacy decisions — Transferring data to countries the European Commission recognizes as providing adequate protection. See the list here.
Standard Contractual Clauses — Using European Commission-approved contracts to protect your data when transferred to countries without adequacy decisions. View the clauses here.
You can request a copy of these safeguards by contacting us at info@settllaw.com.
Updates to This Privacy Statement
We may update this Privacy Statement from time to time. The "Last updated" date at the top shows when it was last revised. Changes take effect when we post the updated statement on our website.
Contact Us
SETTL Law
De Entree 201
1101 HG Amsterdam
info@settllaw.com
If you have questions about this Privacy Statement or want to exercise your rights, contact us at the email above.
Security note: Email isn't always secure. Please don't include credit card details or other sensitive information in emails to us.
This Privacy Statement reflects SETTL Law's commitment to transparency, compliance, and protecting your personal data. If you have concerns or questions, we're here to help.